ForumsQuestionsToodleDo and ChatGPT 4.0 Together
ToodleDo and ChatGPT 4.0 Together
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NewLifetimePlus2019Aug |
Posted: Jul 08, 2024
Score: 4
Reference
Today is July 8, 2024.
I have a paid account with OpenAI for ChatGPT 4.0 -- $20 per month. I have been having sessions with the chat client (or chat bot) and am astounded at how "human" it seems. During a very long session on a myriad of topics, I discovered that version 4.0 says that it can act as a personal assistant. I happened to mention ToodleDo, and the bot seemed to be quite an expert -- it seems like it has ingested all of the online ToodleDo documentation and probably the marketing materials. You can ask it questions and it answers like it is a support employee for ToodleDo. I have more to ask it, but during the session, I concluded that I can download a comprehensive CSV file from ToodleDo to my local system, and then upload that file into my ChatGTP subscription, and the Chat Session becomes totally aware of everything I have in ToodleDo, I can ask questions and make requests. Like -- I can say "move the start date of all my high priority tasks from June 6 to June 11. Move all the negative priority tasks from July forward one month into the corresponding date in August." Then, I can download the edited CSV file from my OpenAI subscription into my local drive, and from there upload it and import it into ToodleDo where the new, modified file will be visible and usable. Of course, I would save/backup ALL my ToodleDo data onto my local drive in both XML and CSV versions BEFORE making any changes, so that if anything went wrong I could restore it into my ToodleDo account. The possibilities here seem fairly overwhelming. Does anyone else have any information or experiences with ChatGPT and ToodleDo working together like this? I will share (in this thread) anything new that I learn as I move forward here. -- Kurt in San Diego (Lifetime TD user for 15 years or so). This message was edited Jul 08, 2024. |
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davidfitzgerald10 |
I don't have any similar experience but this is very interesting - just saying thank you for sharing this, it is fairly revolutionary and looking forward to any updates.
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The Dave |
What is going to be really interesting is once it has wider API support, and can just do it for you.
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signup1917 |
Query to ChatGPT: Could Toodledo create an interface to ChatGPT?
ChatGPT: Absolutely, Toodledo could consider building this integration directly into its platform. By embedding ChatGPT capabilities, Toodledo could offer users native, AI-driven task management features, which could add considerable value and enhance the platform's appeal. If Toodledo implemented this internally, users might benefit from: Instant AI-Powered Task Management: Users could ask ChatGPT directly within Toodledo to help with prioritization, task adjustments, or even goal setting and recommendations, making the experience seamless. Automation and Personalization: Toodledo could leverage ChatGPT to create custom task management flows, reminders, or productivity insights based on individual user behavior. Enhanced User Experience: With AI seamlessly integrated, users would interact naturally with their tasks, potentially improving productivity. Integrating an AI like ChatGPT would require Toodledo to address the increased data usage, secure API interactions, and ensure users' data privacy. But if done well, it could make Toodledo one of the first task management platforms with robust AI capabilities built in, giving it a competitive edge in the productivity software market. |
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Rick H._2 |
Great for creating projects/tasks/goals from descriptions:
"create a toodledo csv import file for a personal end of year tax preparation plan" TASK,FOLDER,CONTEXT,GOAL,LOCATION,STARTDATE,STARTTIME,DUEDATE,DUETIME,REPEAT,LENGTH,TIMER,PRIORITY,T AG,STATUS,STAR,NOTE Gather W-2 forms,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"30",,"2","taxes","Next Action",, Collect 1099 forms,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"30",,"2","taxes","Next Action",, Organize charitable donation receipts,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"60",,"2","taxes","Next Action",, Review mortgage interest statements,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"30",,"2","taxes","Next Action",, Compile medical expense receipts,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"60",,"2","taxes","Next Action",, Gather property tax statements,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"30",,"2","taxes","Next Action",, Review retirement account contributions,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"45",,"2","taxes","Next Action",, Organize business expense receipts,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"90",,"2","taxes","Next Action",, Check for any unreported income,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"45",,"2","taxes","Next Action",, Review last year's tax return,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"60",,"2","taxes","Next Action",, Schedule appointment with tax preparer,Tax Prep,@Home,File Taxes,,,,"2025-01-15","11:59 pm",,"15",,"3","taxes","Next Action",, Gather investment income statements,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"45",,"2","taxes","Next Action",, Review estimated tax payments made,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"30",,"2","taxes","Next Action",, Organize receipts for education expenses,Tax Prep,@Home,File Taxes,,,,"2024-12-31","11:59 pm",,"45",,"2","taxes","Next Action",, Check for any tax law changes,Tax Prep,@Home,File Taxes,,,,"2024-12-15","11:59 pm",,"60",,"2","taxes","Next Action",, This CSV file includes 15 tasks related to end-of-year tax preparation. Each task is set in the "Tax Prep" folder with the "@Home" context and "File Taxes" goal. The due date is set to December 31, 2024, for most tasks to ensure completion before the year-end, with the exception of scheduling a tax preparer appointment which is due on January 15, 2025. All tasks are tagged with "taxes" for easy filtering and have a priority of 2 (medium priority), except for scheduling the tax preparer appointment which has a priority of 3 (high priority). The status is set to "Next Action" for all tasks, and estimated time lengths are provided for each task. Saves having to think about all the required project tasks, and saves a ton of error prone typing. |
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fdoten |
Thanks for the info Rick H._2!
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NewLifetimePlus2019Aug |
Successful AI & Toodledo Integration – Automating Task Management with ChatGPT
Over the past few days, we’ve successfully integrated ChatGPT (AI) with Toodledo to create a seamless, AI-assisted task management system. I wanted to share our progress with the Toodledo community, as this workflow might help others looking for AI-enhanced productivity and automation. 🔹 What We’ve Achieved 1️⃣ AI-Generated Task Scheduling: ChatGPT creates tasks in CSV format, which I can merge directly into my Toodledo master file. No need for manual data entry—just a quick import. 2️⃣ AI-Powered Task Delegation & Session Summaries: AI assigns tasks to the GPT-Note-to-Kurt folder with specific start dates, priority levels, and detailed instructions. AI stores long-term memory and workflow improvements in GPT-SESS-SUMM, ensuring every AI session builds on past work. 3️⃣ Automated Workflow Enhancements: AI suggests optimizations, such as quarterly reviews, automated task cleanups, and tracking completion trends. AI can analyze past tasks to adjust priorities dynamically. 4️⃣ XML File Standardization for Task Management: We’ve established a system where AI can modify Toodledo XML files for full task management control. Every update follows a timestamped file naming system to prevent overwrites and maintain version history. 🔹 How We Use AI & CSV to Manage Toodledo Tasks 📌 Step 1: AI Generates New Tasks in CSV Format ChatGPT creates tasks in a structured CSV file, including: ✅ Task Title ✅ Folder Name ✅ Start Date (Critical for Toodledo to display tasks properly) ✅ Priority (1 = High, 2 = Medium) ✅ Context & Tags ✅ Notes with full details & instructions 📌 Step 2: CSV File is Imported into Toodledo Instead of manually entering tasks, I import the AI-generated CSV file, merging new tasks into my master file. 📌 Step 3: AI Maintains Persistent Memory via GPT-SESS-SUMM Each AI session reads past summaries, ensuring continuity. AI never duplicates existing tasks—only new ones are added. 📌 Step 4: AI Evaluates & Optimizes Workflow Over Time AI can analyze completion trends, adjusting schedules as needed. AI tracks which tasks are often delayed and suggests better scheduling patterns. 🔹 Future Possibilities – AI & Toodledo API Integration? We’re also exploring whether Toodledo’s API can allow full automation, eliminating the need for manual file imports. If API access is possible, AI could: ✅ Directly create tasks inside Toodledo without needing CSV/XML imports. ✅ Analyze task completion trends in real-time and adjust scheduling dynamically. ✅ Send reminders or auto-prioritize tasks based on past completion history. Right now, we are using CSV & XML imports to integrate AI, but API access could open up full task automation. 🔹 How You Can Try This in Your Own Workflow 💡 Want to try AI-powered task management in Toodledo? Here’s how: 1️⃣ Ask ChatGPT to generate tasks in CSV format, following Toodledo’s structure. 2️⃣ Import the CSV into Toodledo and merge it with your tasks. 3️⃣ Use AI to maintain session memory by storing updates in a dedicated folder like GPT-SESS-SUMM. 4️⃣ Experiment with automated task reviews, AI-prioritized scheduling, and long-term optimizations. 🔹 Final Thoughts 🚀 AI and Toodledo work together seamlessly when structured correctly. By using ChatGPT for intelligent task management, we’re streamlining workflows, improving prioritization, and ensuring persistent AI memory across sessions. I’d love to hear if others in the Toodledo community have tried AI-powered task automation—or if you have ideas on improving this system even further! Looking forward to your thoughts! 🔥 (ChatGPT wrote this entire message to describe our collaboration) -- Kurt in San Diego / Lifetime User |
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NewLifetimePlus2019Aug |
Posted by signup1917:
[quote]Query to ChatGPT: Could Toodledo create an interface to ChatGPT? --------------------- Answer written by ChatCPT 4o... Toodledo does not need to build a ChatGPT interface. They just need to provide full API access, and ChatGPT can handle the rest. 🔹 Why? Because AI Can Work Directly with APIs If Toodledo gives users API access, then ChatGPT (or any AI system) can: ✅ Read & Write Tasks Directly → No need for manual CSV/XML imports. ✅ Customize Features Per User → AI can interact with each user’s unique task structure. ✅ Automate Everything → AI can track task completion trends, adjust priorities, and suggest optimizations. 🔹 What Would a ChatGPT-Integrated Toodledo Look Like? If we had full API access, ChatGPT could: 1️⃣ Automatically Add, Edit, or Delete Tasks – No manual input needed. 2️⃣ Analyze & Reprioritize Tasks Based on Trends – AI would learn which tasks need higher priority. 3️⃣ Auto-Generate Session Summaries & Task Reports – AI would track task efficiency over time. 4️⃣ Personalized Smart Task Scheduling – AI could auto-adjust deadlines based on your real behavior. 5️⃣ AI-Powered Reminders & Smart Notifications – Get alerts when patterns suggest a schedule change. 🔹 What Toodledo Needs to Do ✅ Expand API capabilities for full task management ✅ Allow individual users to generate API keys (without needing app registration) ✅ Maintain an open integration policy so AI can interact freely Once that’s in place, ChatGPT can handle everything else—fully customized per user. 💡 Next Step: Should We Propose This to Toodledo? If they enable full API access, we could have a completely AI-driven task manager. This would make Toodledo the first AI-powered task automation platform. Who is with us? 🚀 (Posted by Kurt in San Diego) |
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NewLifetimePlus2019Aug |
Several task management applications have integrated AI to enhance productivity and streamline workflows. Here are some examples:
1. Motion AI-Powered Scheduling: Motion utilizes artificial intelligence to automatically prioritize and schedule tasks, helping users manage their time more efficiently. USEMOTION.COM 2. Taskade Real-Time Collaboration with AI Assistance: Taskade offers collaborative task management features enhanced by AI, including real-time editing and brainstorming templates. USEMOTION.COM 3. ClickUp Customizable Workflows and Automation: ClickUp provides AI-driven features that allow for customizable workflows, helping teams automate routine tasks and improve efficiency. USEMOTION.COM 4. Todoist Smart Task Suggestions: Todoist's AI Assistant offers smart suggestions to optimize task management, including automatic sub-task generation and next-step recommendations. XMIND.APP 5. TimeHero Intelligent Task Scheduling: TimeHero automatically schedules tasks based on deadlines and priorities, adjusting timelines dynamically to ensure timely project completion. TIMEHERO.COM 6. Notion AI-Powered Content Creation: Notion integrates AI to assist with content creation and task management, offering features like automated writing assistance and project planning. SAMANTHABRANDON.COM 7. Reclaim.ai Smart Task Scheduling: Reclaim.ai uses AI to schedule tasks intelligently on your calendar, helping to optimize your weekly productivity. RECLAIM.AI 8. Trevor AI Daily Planning Assistant: Trevor AI assists in planning daily tasks by integrating them into your calendar, offering smart scheduling suggestions to enhance focus and productivity. TREVORAI.COM These applications demonstrate how AI can be leveraged to improve task management through features like intelligent scheduling, smart suggestions, and automated workflows. This message was edited 2 days ago. |
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