ForumsQuestionsWhy doesnt the table layout have a column for person responsible
Why doesnt the table layout have a column for person responsible
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dr_1695547190 |
Hi
I am in trial mode for the web app I really like the table layout I am inputting values It doesnt make sense to me to have to put a list of people and organisation names in context which should be places and tools warm regards/gary This message was edited Apr 30, 2026. |
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hasnain_2 Toodledo Admin |
Hi Gary,
Thanks for trying Toodledo and for sharing this feedback — it’s really helpful. You’re right that the current Context field is a fixed concept in Toodledo’s GTD-inspired structure, traditionally used for things like locations, tools, or people. The field name can feel limiting when your workflow naturally separates those categories. A couple of workarounds that might help in the meantime: 1. Use Tags — Tags are completely freeform and can carry any label you like (e.g., @person:Gary, @org:Acme, @tool:Zoom). They’re filterable and searchable, so you can effectively create your own custom context types. 2. Use multiple Contexts creatively — You can create Contexts with prefixes like Person: John, Org: Acme Corp, Tool: Slack to keep them organized in the dropdown. 3. Custom Fields (on higher plans) — Toodledo supports custom fields where you can define a dedicated “Person” or “Organization” field that fits your workflow precisely. That said, we’ve noted your feedback. The idea of having named, typed context categories (People, Places, Tools) is something worth exploring as we develop the platform. What kind of work are you managing in Toodledo? Understanding your use case better helps us prioritize the right improvements. Warm regards, Hasi — Toodledo Team |
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dr_1695547190 |
Thanks Hasi for your detailed reply - much appreciated
You say context is for "locations, tools, or people" and I agree. Because it is also essential to identify the conditions for the task I need extras. In my case working outdoors weather is important. Two questions: 1. Please, which of your higher plans adds extra fields/columns to the main view in the web app? 2. One more question Pocket informant allows an "event" to be identified. GTD suggests this allows a day in the calendar to be identified as special because it "flavours" the entire day guiding how you approach it. For example, the birthday of a significant other. Are you planning to add this functionality? Warm regards/gary |
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hasnain_2 Toodledo Admin |
Hi Gary,
Really appreciate the thoughtful follow-up — your weather/outdoors example is a perfect illustration of why a single Context field isn't always enough. That's exactly the kind of use case that custom fields are designed for. To your two questions: 1. Custom Fields — Business Plan Custom fields (additional columns in the main task view) are available on the Business plan. This would let you add a dedicated "Weather" field, an "Outdoor Conditions" field, or anything else your workflow requires — displayed right in the table view you're already enjoying. You can see the full plan comparison at toodledo.com/info/pricing.php — but the short answer is Business is the tier that unlocks this. 2. Events / Day-Flavouring — Honest Answer This is a great GTD concept, and Pocket Informant does handle it elegantly. Toodledo currently doesn't have a dedicated "Event" type in the GTD sense you're describing — the closest approximation is using a task with a due date and no specific time, combined with a distinct Tag or Context to signal its day-flavouring nature. It's not a perfect solution, and I'll be honest — a true Event type that surfaces prominently in a daily view isn't on our immediate roadmap. That said, your framing of it is compelling, and I've noted it as a feature request. If calendar integration is central to your workflow, I'd also suggest exploring Toodledo's calendar sync — tasks with due dates surface in your calendar app, which can approximate the "flavoured day" view depending on how your calendar is set up. What's your primary device — are you mostly working in the web app, or on mobile too? Warm regards, Hasi & The Toodledo Team |
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dr_1695547190 |
Thanks Hasi
Thank you for your honest reply. I will be equally honest too Answering your question about device ============================= I use windows desktop, firefox browser. I am considering an android smartphone to input tasks during the day as I move around the farm. Uncertainty over business plan ======================= I went to the url you listed (toodledo.com/info/pricing.php) but I got a 404 error However, on the page https://www.toodledo.com/subscribe/ it just mentions "Business". When I click on it it suggests that if there are 1-5 employees, the "Plus" plan is the right one. I assume this means the "Business" plan is much more expensive. This toodledo app is just for myself. I am the sole operator of my farm with its grass fed cattle. I am worried that it might be considerably more expensive than the plus pricing. Obviously, I want the extra fields. Equally obviously, it has to be affordable Events/"Day flavour" =============== On the subject of events, I understand you are offering a workaround. I have to be honest with you and say that this is seen as a basic GTD capability. So when you say that it "isn't on our immediate roadmap" I am shocked. warm regards/gary |
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dr_1695547190 |
I am checking in because I am still waiting for a reply and it is well over a week
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hasnain_2 Toodledo Admin |
Hi Gary,
Thank you for your patience and for being so candid — I genuinely appreciate it, and you deserve the same in return. Apologies on the broken link — the correct URL for our pricing is www.toodledo.com/subscribe. Sorry for sending you on a 404 hunt. On custom fields — a correction I owe you an apology here too. I checked with my team after my last reply and I was wrong — custom fields are not currently available on any plan, including Business. That was my error, and I’m sorry for the confusion. The good news is that this makes your pricing question simpler: the Plus plan is almost certainly the right fit for a solo operator, and there’s no need to worry about Business-tier pricing for your situation. On the “Day Flavour” / Events capability Your candour is fair and I accept it. You’re right that this is considered a core GTD concept by many practitioners, and I shouldn’t have been dismissive of it by calling it non-roadmap without more thought. I’ve logged it as a formal feature request. I can’t promise a timeline, but your framing — particularly the “day flavouring” language — is exactly the kind of articulate use case that helps us prioritise well. On your farm workflow A Windows/Firefox + Android combination works well with Toodledo — the mobile app handles offline input gracefully, which matters when you’re moving around the property without reliable signal. It sounds like you’ve thought carefully about your system. We’d genuinely like to earn your subscription — and keep the feedback coming. Warm regards, Hasi — Toodledo |
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dr_1695547190 |
Thanks Hasi for your reply
Here is my current thinking: 1. David Allen has recently changed his definition of context. He now describes it as "where your body needs to be to carry out the next action". See his recent newsletter. This is a much narrower definition of context than before. The former "contexts" he now gives direct names to (e.g., tools) 2. David Allen is now widening his factors for deciding which next action to pick. Again, see his recent newsletter 3. The way I read this is that extra fields should be available for customisation. It is disappointing that none are available because GTD is unique with its next action approach and making the decision "in the moment" 4. Having Tags as multi-valued makes it a very long list to have to navigate to pick from. I can't see why there isn't a field called "Person responsible" available. This would also become usable for Agendas. The restriction to Toodledo collaborators is unrealistic since most persons responsible would be not using Toodledo 5. It seems to me that a simple redesign of Collaborators would provide this functionality. That is, add to the Collaborators function a check box to indicate the person is not a Toodledo user. 6. Tags is also a design anomoly. All the other fields provide an edit capability and a protocol to add the new item and save it. The dialog box for tags has a field where additional tags are added. In Firefox when I select an existing tag from the list, it is unclear whether the selection actually occurred. I have to dismiss it and see if the field is populated with the tage I think I pciked. 7. I would like to know whether it is proposed to work on the “Day Flavour” / Events capability". In summary, I think Toodledo is close to being the superior GTD app. One of the points David Allen makes frequently is the avoidance of stress by knowing the system can be reliably trusted to make deciding on the next action quicker, but more importantly, foolproof. I cant understand why it lacks separate fields formerly called contexts (e.g., tools, resources, weather) which would facilitate this Warm regards/gary This message was edited 4 days ago. |
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daniel_h |
Posted: 11 hrs and 13 mins ago
Score: 0
Reference
Are custom fields coming sometime?
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